You shouldn’t take shortcuts when it comes time to protect your data. A single cyberattack could cause a major loss of intellectual property and billions of dollars. Virtual data rooms provide multiple layers of security to safeguard sensitive information.

Most commonly, it is used in the M&A industry A virtual data room (VDR) is an electronic repository of crucial documents used during due diligence or other business transactions. It’s designed to make it easier for the exchange of documents and minimize the risk of disclosure.

In the course of a deal, sensitive business information needs to be shared with several parties. This sharing requires a level of security that file sharing applications can’t provide. Data rooms come with a variety of security protocols, such as encryption of data and digital rights management controls. They also provide audit trails that permit administrators to view exactly who viewed what information.

A VDR’s Q&A feature also allows businesses to respond to questions about sensitive information discreetly in the data room, making sure conversations stay contained. This is essential to a successful due diligence process for a deal as disclosures that are not authorized can ruin the integrity of the deal.

Think of a VDR together with DRM controls like a state-of-the-art safe that has locks and an alarm system. It’s a challenge for a criminal to break into the safe, but it’s even more difficult to take the contents of the VDR secured by file-level DRM controls. These controls prevent unauthorized individuals from copying or duplicate your valuable content.

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