Virtual board meetings are a fantastic method to cut costs and time spent travelling to in-person board meetings. They offer the same advantages as in-person meetings such as a greater diversity of benefits of virtual board meetings perspectives without the constraints of space or travel costs. They allow board members to focus on strategic decisions and speed up the process.

A few challenges and barriers arise when converting from a conventional meeting format to a digital one. Some of problems can be addressed by ensuring that all board members have access to high-quality video and audio tools for conferencing, while others will require a little more effort from the team to overcome. This article will examine some of the most common problems you could face when you are organizing your first virtual board meeting and offer some suggestions for overcoming them.

The lack of engagement

The personal bonding and intimate connection that comes from an in-person meeting is difficult to replicate on the internet, but there are still ways to get board members to be involved in online discussions. Making interactive spaces where feedback and questions are welcomed is an excellent start, but you can also take the meeting further by reserving time for open discussion.

The quality of audio and video conference software has greatly improved over time, but some attendees may have difficulty getting used to the digital format. To reduce the risk of technical difficulties, it is best to prepare for a meeting ahead of time by testing the software and providing clear instructions to newcomers. It is also advisable to remind participants to disable their notifications and shut down any programs that could affect their bandwidth, and assign someone from your staff to assist them in logging in, provide technical support during the meeting, and help in preparing the meeting’s minutes following the meeting.

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